The terms & conditions apply from the date of the confirmation letter from Merriscourt.

Confirming the booking

A provisional booking will be held for a maximum of 14 days.  Written confirmation along with the return of this copy of terms and conditions, duly signed by yourself, anticipated numbers attending the event and a non-refundable deposit of £3000.00, guarantees your reservation. Cheques should be made payable to Merriscourt Buildings. If, after the period of 14 days, a deposit is not paid, we reserve the right to release the booking with no prior notice.

Minimum Numbers

Minimum numbers are to be agreed with the venue when booking the function and will form the basis of the contract.

Cancellations & Amendments

In the unfortunate event of a cancellation, the venue must be notified in writing.  The following financial penalties apply:

*Anticipated revenue is based on agreed minimum numbers for food, beverage and room hire.

Final Confirmation of Guests

Final numbers are required no later than 14 days before the event and should not be less than the minimum number agreed at the time of booking if no penalty is to be incurred.  The amount payable by the customer shall be calculated on this final number or on the numbers attending the function, whichever is greater.  No reduction can be made after the event should the numbers fall lower on the day of the function. 

Facilities

The facilities available to the function will be agreed at the time of booking. 

Health & Safety

The clients are responsible for ensuring all external contractors; e.g. discos/entertainers are fully insured and can show proof of all health & safety and public liability documentation required by the management of the venue.  Merriscourt is not responsible for food or items e.g. cake, presents, etc brought onto the premises or storage of items or same. 

Damage

The client is responsible for all damage and breakages incurred during their event.  We reserve the right to escort any guests from the premises that, in the opinion of the management, are causing excessive disruption or damage.

Invoicing and Payment

Full payment is required 21 days before the event. After the event any item missed will be invoiced, with deposit and pre-payment deducted and showing any additional charges incurred by the client or their guests.

Cheques are to be made payable by cheque only to Merriscourt Buildings.

General

Merriscourt strongly recommends that appropriate insurance is obtained to safeguard against the unexpected.